How much does a death certificate cost in Minnesota?

In Minnesota, the first certified death certificate copy costs $13 ($9 processing fee plus $4 surcharge under Minn. Stat. § 144.226). Additional copies cost $13 each certified copy (county vital records offices charge the same statutory fee) each.

How many death certificates do I need?

Many estates start with 10-15 certified copies, then adjust based on the asset list. Banks, insurance companies, Social Security, the District Court probate division, title offices, and property-transfer contacts may each ask for certified copies.

Who can order a death certificate in Minnesota?

Certified death certificates can be ordered by immediate family members (spouse, children, parents), the executor or personal representative, the funeral director, or an attorney representing the estate.

Minnesota Death Certificate for Probate

Minnesota death certificate tasks usually start with the funeral home, Minnesota Department of Health, Office of Vital Records, or an approved ordering channel. Use certified copies for probate filings, banks, insurance claims, title transfers, and estate records.

Start with 10-15 certified copies, then adjust

Many Minnesota estate tasks ask for certified proof of death. Keep a copy log so you know which filing office, bank, insurer, title office, or agency received each original.

$13 ($9 processing fee plus $4 surcharge under Minn. Stat. § 144.226)

First copy

$13 each certified copy (county vital records offices charge the same statutory fee)

Additional copies

Varies by ordering method; ordering in person at a county vital records office is usually the fastest option

Processing time

Online ordering

Minnesota Death Certificate for Probate Uses

Use Minnesota certified death certificates as proof of death for estate tasks. Ask each filing office, bank, insurer, title office, or agency whether it needs an original certified copy before handing one over.

Support District Court probate division opening paperwork or requested proof of death

Apply for or use letters testamentary or letters of administration

Close or retitle bank and credit union accounts

File life insurance, retirement, or benefit claims

Handle vehicle title or registration tasks

Support real estate, deed, tax, or title-company review when requested

Notify creditors, utilities, agencies, and account holders

Keep the estate file tied to the date and county of death

Where to Order Death Certificates

Choose the method that works best for your timeline.

Recommended

Funeral Home

The funeral home typically orders initial copies for the family. This is usually the fastest option.

1-3 days

County Health Department

Visit your local county health department or records office in person.

Same day if in person

State Records Office

Order online or by mail from Minnesota Department of Health, Office of Vital Records. Check current processing time before using this path for urgent filing-office, bank, or title tasks.

Varies by ordering method; ordering in person at a county vital records office is usually the fastest option

Third-Party Services

Companies like VitalChek can process orders faster for an additional fee.

5-7 business days

Use Minnesota Records and County Instructions Together

Minnesota Department of Health, Office of Vital Records controls state death-record ordering information, while county District Court probate division, clerks, recorders, banks, insurers, and title offices decide what proof they need for a specific estate task.

Ask the funeral home how many certified copies it can order
Check the current state death-record ordering page before mailing or paying fees
Ask the county District Court probate division or local filing office what proof of death belongs in the filing packet
Ask each bank, insurer, title office, or agency whether it keeps the original certified copy
Keep receipts and a certificate-use log in the estate file

Minnesota Death Records Office

Minnesota Department of Health, Office of Vital Records

Website

Order Online →

Phone

See the MDH Office of Vital Records website

Tip: If you need certificates quickly, ask your funeral home to order them. They have direct access to vital records systems.

Who Can Order Death Certificates?

In Minnesota, certified copies can only be requested by certain people.

Spouse or domestic partner

Child, parent, or grandparent

Sibling

Legal guardian

Personal representative or executor

Attorney representing the estate

Funeral director

Certified Copy vs. Working Copy

Use scanned or photocopied records for your internal checklist when allowed, but expect Minnesota filing offices, banks, insurers, and title contacts to ask for certified copies for formal transactions. Verify the current requirement before sending an original.

How Many Death Certificates Do You Need?

Each bank, insurer, or agency typically requires an original certified copy. Here is a guide.

Organization / Purpose	Copies Needed
Banks and financial companies	1-2 each
Life insurance claims	1 each
Social Security Administration	1
Probate or estate filing	1-2
Property and vehicle transfers	1-2 each
Retirement account claims	1 each
Credit card companies	1 each
Personal records	1-2

Total Recommended: 10-15 certified copies

It is easier and cheaper to order extras now than to order more later.

Official Minnesota Sources

Minnesota death certificate ordering - Minnesota Department of Health, Office of Vital Records. Current state records source in Settled state data.

This content is for informational purposes only and does not constitute legal advice. Probate laws and procedures in Minnesota can change. Consult with a qualified attorney for advice specific to your situation. Full disclaimer.

What to Do Next

Once you have death certificates, you can start notifying organizations and transferring assets.

First Steps After a Death Asset Transfer Guide